Annual Filing and Undertaking
There are two annual filing documents:
1. The Annual Operations and Camper Participation Data Sheet
2. The Annual Accreditation Undertaking.
The first document has to be completed every year by all member camps. The second is only required for accredited camps. Each of these documents are explained in detail below.
Annual Operations & Camper Participation
The annual operations and camper participation data sheet is a form that has to be completed every year by all member camps. The data collected by this form is vitally important in providing CANSPEI a crucial tool to show government departments and other key stakeholders the importance of our camps to Nova Scotia and PEI youth and families.
To submit this annual filing, all your camp has to do is complete a google form which can be accessed by clicking this button:
This document is due by December 31st of every year. Please rest assured that individual camp’s data will be kept confidential.
Note about the term "camper days" (which shows up in the google form): to calculate camper days, simply add your total female and male camper numbers for each of the age breaks, then multiply that number by the number of days in your camping sessions. For example, for "youth camper days," if your camp runs a 6 day camp session and your camp had 200 youth campers over the course of the summer, your camp’s "youth camper days" would be 6 x 200 = 1,200 camper days.
If you have any questions, please email us at info@canspei.ca.
Annual Undertaking
The annual accreditation undertaking is a document that must be filled out before the beginning of each camping season by accredited camps. The document simply says that the camp submitting the document is going to run its program and operations in accordance with CANSPEI accreditation standards. The document has to be completed by the camp director and a board director and submitted to CANSPEI by June 1st every year.
You can get this document by clicking this button: